Protecting your data

What stays out, and who decides

A license covers how work is done. It is not about the people your business serves. Here is how that stays true.

What stays private

Some data has no place in a license. These are excluded or de-identified before anything is shared:

Client, patient and customer personal information
Access keys, passwords and login credentials
Card numbers, bank details and account numbers
Anything you flag as off limits while scoping

De-identification

If a record is valuable yet includes personal details, the details can be stripped or replaced ahead of sharing. What it shows about the work remains; the person it concerned does not. The approach is agreed with you during scoping, together with the details you want removed.

Changing your mind

Up until you sign, you can step away whenever you like. Should you choose to stop, no data leaves your systems. We can also delete what you told us in the estimate form, if you ask. See the privacy policy for how to make the request and what we keep to honor it, for example a do not contact record.

You approve before anything happens

Nothing is shared without your approval. You see the proposed scope, you change it if you want to, and only what you approve is licensed. You are free to stop whenever you like before signing.

Worth asking during scoping

Scoping is where you draw the lines. Owners often use it to ask:

Can a whole system, such as HR or payroll, stay out entirely?
Is it possible to leave out certain clients, projects or mailboxes?
Which personal details are removed, and how is that checked?
Which date ranges make sense to include?

You decide each one with us before any sharing happens.

The records remain with you

Your records are not taken away by licensing. They stay with you, and your business keeps running on them. Through License Your Data, our licensing partner, a license gives a buyer the right to use the data you approved.

Regulated firms and legal counsel

If your firm works under professional rules, such as a law firm, accounting firm or medical practice, scope is decided with you and your own counsel, and client or patient data stays out. We cannot tell you if licensing is legal for your firm, as we do not give that advice.

No passwords and no originals

Whatever you include, two things stay fixed. Your original files never leave your systems: License Your Data, our licensing partner, prepares a de-identified copy, and only that copy is licensed. And no passwords are ever asked for or shared, at any step. An NDA comes first, and nothing goes out until you approve a sample.

Begin with a number

An estimate is free and commits you to nothing.

Start my estimate