How your practice operates, without any patient data

For a practice, only business operations are in scope. Patient data is excluded, and you settle everything else with your own counsel.

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What tends to be useful

A practice that runs well keeps a close record of how it handles operational problems. None of it needs to touch a chart:

Patterns in scheduling and capacity across days and sites
How the billing office works and follows up with payers
Sorting, appealing and stopping denials where they start
Vendor records, staffing records, policies and procedures

Concern number one: patient information

No patient data is included. The scope is business-operations records only, and anything containing patient information is excluded. Because health privacy rules apply to your practice, scope is set with you and your own counsel. We do not give legal advice on what your obligations allow, and any system or folder you are unsure about can simply stay out.

Your people and your vendors

Any business records you include have their names and identifiers swapped for placeholders. That covers your providers, your staff and your vendors. Buyers see how the practice operates, not who is on the team.

A typical fit

The usual fit is a practice or group of at least 20 full-time people with 3 or more years of operating records kept in email, shared drives and reporting tools. A smaller practice with years of well kept procedures can qualify as well. Specialty does not change the estimate, and neither does the number of locations you run.

What accounting owners ask

Do we have to include every system?: No. To begin, one source is often enough, such as your scheduling reports or the billing procedures.
Who on our side should be involved?: Most often the practice owner or administrator, whoever looks after your drives and reports, and your counsel.
What if we have several locations?: You might include certain sites and exclude the rest, or share only one department, billing for example.

How the copy is made and checked

The first step is an NDA. The de-identified copy comes from License Your Data, our licensing partner, while your originals never leave your systems. Nobody asks for a password, and none is shared. You can exclude any system, folder or location, and you approve a sample before anything goes out. There is no cost to your practice.

See what your records could be worth

A specialist from License Your Data calls within minutes to set up a 15-minute call.

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